Membership Terms & Conditions

1. General

These terms and conditions form the basis of the contract through which the International Marine Purchasing Association (“IMPA”, “we” or “us”) will deliver a service to you as a member of the IMPA ACT initiative (“you”). On becoming a member of the IMPA ACT initiative, you are automatically agreeing to these terms and conditions, and you are providing us with the appropriate consent to handle your personal information in accordance with the Data Protection Act 2018 (UK) and the General Data Protection Regulation (GDPR) (EU) 2016/679.

2. Membership Applications

2.1.  To become a member of the IMPA ACT initiative, please complete the application form available at www.impa-act.org. Please note that all future communications and membership documents will be addressed to you in accordance with the way that you enter your name on the online application form.

2.2.  When joining as a member online, a contract is made between you and IMPA when: (1) your membership registration has been completed, (2) payment has been received in full, and (3) a welcome email has been sent to you.

When joining as a member by any other method, a contract is made between you and IMPA upon: (1) the successful processing of your application and (2) the receipt of payment in full. By submitting an online membership application, the applicant agrees to these Terms and Conditions.

2.3.  Membership applications will be considered by IMPA who retains the right to refuse applications.

2.4.  All information provided by you to us must be true and accurate at the point of applying. In the event of any change of circumstances, such as change of contact details or moving jobs, you must notify IMPA in writing, preferably by email, so that our records remain up-to-date.

2.5.  We aim to process membership applications within two weeks; however, please allow up to 28 days for your membership application to be processed. If you become aware of any errors on your membership application form subsequent to submitting it to IMPA, please contact the IMPA ACT Team at info@impa- act.org or by telephone on +44 (0) 1206 798900.

3. Membership Benefits

3.1. Membership of the IMPA ACT initiative will belong in one of the following categories: Purchaser or Supplier.

3.2. As a member of the IMPA ACT initiative, you will receive a wide range of benefits. Membership packages may vary according to the grade of membership held. A typical membership package may include, but is not limited to:

  • An individual account within the IMPA ACT Members’ Area, with unlimited access to the IMPA ACT (1) Toolbox, comprising of a series of documents, tools and calculators that follow the IMPA ACT process for embracing a sustainable supply chain, and (2) Knowledge Centre, an online learning centre that provides a stream of updated information, case studies, industry reports, and other information and materials.
  • A welcome package with the documents, tools and calculators contained within the IMPA ACT Toolbox in hardcopy, delivered to the address specified in the initial application form.
  • Permission to use the IMPA ACT logo and unique IMPA ACT membership number for publicity purposes and to assist in demonstrating commitment to responsible supply chain management and corporate social responsibility to stakeholders.

4. Member Participation

4.1.  To gain the full benefits from the IMPA ACT initiative, it is expected that members will actively engage in the initiative. Therefore, we encourage members to participate in the online community within the IMPA ACT Members’ Area, to share best practices with the IMPA ACT network and to inform IMPA of the progress being made.

4.2.  In the case of Purchaser members:

  • In order to foster a collaborative approach to responsible supply chain management, there is an
  • expectation that shipowners will endeavour to adopt the same standards on social, economic and environmental compliance, as the ones applicable to their suppliers, as specified in Step 1 of the IMPA ACT initiative (Committing).
  • Once a member has reached Step 3 (Choosing & Engaging) of the programme and selects the suppliers they intend to partner with, the IMPA ACT Team should be informed of the potential partnership in order to avoid an overlap of engagement with other shipowners.
  • During Steps 3 (Choosing & Engaging) and 4 (Partnering), it is an expectation that shipowners engage with the maximum number of suppliers for whom they have the resources and capacity. For shipowners with a fleet size over 10 ships, this shall be no fewer than 2 suppliers.
  • There is an expectation that the IMPA ACT initiative will act as a rotational programme and, either on an annual basis or on successful completion of the programme by partnered suppliers, the shipowners will continue to select further suppliers and start new periods of engagement.

5. Membership Payments, Renewals and Cancellations

5.1.  Membership is fixed for a period of one calendar year starting from the 1st of the month after your approval date. Membership will be activated on receipt of payment. Payment must be received within 30 days of receipt of the invoice.

5.2.  Payment can be made by cheque, BACS or SWIFT. If membership payment remains outstanding, we will notify you by telephone, email or letter.

5.3.  It is the member’s responsibility to advise the IMPA ACT Team of their intention not to renew their membership. Subscription payments not received within one month of becoming due will result in the membership being considered lapsed and all services may be suspended pending payment. However, membership charges will continue to accrue until resignation is received in writing, subject to the cancellation procedure outlined below.

5.4. To cancel your membership, you will need to notify us in writing at least one month before your subscription renewal is due. Where possible, we request that you state the reason for cancelling your membership, which will be recorded for internal use only. Refunds will not be given for cancelled memberships.

6. Lapsed Memberships

If your membership has lapsed for a period of 2 years or more, you will be required to complete a new membership application form.

If your membership has lapsed for a period of less than 2 years, please contact the IMPA ACT Team at info@impa-act.org or by telephone on +44 (0) 1206 798900.

7. Code of Professional Conduct

7.1. IMPA requires all members of the IMPA ACT initiative to adhere to professional standards, including complying with IMPA’s bye-laws, available at www.impa.net.

7.2. Members shall establish, maintain and develop business relationships based on confidence, trust and respect, and shall not encourage, assist or collude with others who may be engaged in unlawful conduct.

8. Terminating Membership

  1. IMPA reserves the right to revoke or decline to renew membership at its entire discretion. For example, this may be exercised if, in our opinion, your conduct has damaged our reputation or if you have abused or misused your membership privileges, or if you are unwilling to work towards improving your corporate social responsibility performance internally.

9. Price Information

  1. 9.1. Membership fees are displayed on www.impa-act.org.
  2. 9.2. We reserve the right to increase the price of the membership subscription. You will be informed of any fee increase within your renewal email.

10. Information Services

10.1. Diligence and care should be taken when using the information provided. All services are subject to copyright law. We use our best endeavours to ensure all information provided by us is as up-to-date as possible; however, you should not rely on the information provided as the sole basis for making business, legal or other decisions. You should seek appropriate independent advice before making any such decisions.

10.2. The content of all publications released through the IMPA ACT initiative are the opinion of the author.

11. Data Protection Statement

11.1. IMPA is fully committed to compliance with the Data Protection Act 2018 (UK) and the General Data Protection Regulation (GDPR) (EU) 2016/679.

11.2. The personal data you supply will be used to process your membership subscription and to administer your membership. If you provide us with your email address, we may send information related to IMPA that we deem of interest to you.

11.3. We do not pass data to any third party without your consent. Should we ever request any personal information from you, we will do our best to advise you how the information will be used, who will see it, why they need it and why they will do with it.

11.4. If you believe that any of the information we hold concerning you is incorrect or out of date, please provide us with the accurate information at info@impa-act.org or by telephone on +44 (0) 1206 798900.

11.5. When using www.impa-act.org and Web Forums, it is your responsibility as a member of the IMPA ACT initiative to keep your members’ area log password and membership details confidential.

11.6. IMPA expects all members to post ideas and comments on IMPA ACT Web Forums in a professional and appropriate manner. The full Terms of Use can be found at www.impa-act.org.

12. Liability

12.1. Our liability to you will not extend to any membership-related benefits, goods or services provided by an external provider. We specifically exclude liability for any loss or damage suffered by you as a result of your involvement in whatever manner with an external provider. Our liability to you arising from this membership contract shall not in any event exceed the cost of your annual membership.

12.2. Every effort is made to ensure the accuracy of IMPA ACT published information; however, neither we, nor the authors can accept liability for errors or omissions within the materials. Our liability to you in event of a material or welcome pack being lost in dispatch shall, at our discretion, be limited to a replacement.

13. Governing Law and Jurisdiction

These terms and conditions shall be governed by and construed in accordance with English law, and you irrevocably submit to the exclusive jurisdiction of the courts of England.

14. IMPA ACT Brand

12.1. As a member of the IMPA ACT initiative, you are permitted to use the IMPA ACT logo on your stationery, website and marketing materials.

12.2. When using the branding material, you should follow the guidelines for use of the logo, which can be found in IMPA ACT Members’ Area.

12.3. Additional IMPA ACT branding at Step 6 (Auditing) will be subject to additional guidelines that are also available in IMPA ACT Members’ Area.

12.4. Should your membership become lapsed, cancelled or revoked, you will be required to remove all reference to IMPA ACT from your company materials, including the IMPA ACT logo.

15. IMPA Bank Details

GBP
Account Name: IMPA
Account Number: 71123475
Sort Code: 40 18 51
IBAN Number: GB08MIDL40185171123475 BIC/SWIFT Code: MIDLGB2110U
Address: HSBC Bank plc, Midland House, 26 North Station Road, Colchester, CO1 1SY, United Kingdom

EURO
Account Name: IMPA
Account Number: 69590914
Sort Code: 40 05 15
IBAN Number: GB20MIDL40051569590914 BIC/SWIFT Code: MIDLGB22
Address: HSBC Bank plc, Midland House, 26 North Station Road, Colchester, CO1 1SY, United Kingdom

16. Contact Details

Telephone: +44 (0) 1206 798900
Email: info@impa-act.org
Postal Address: IMPA Secretariat Office, East Bridge House, East Street, Colchester, Essex, CO1 2TX, UK

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